Ledger & cash flow
Record every dollar received and paid, categorize it, and allocate each entry to a specific team or keep it club-wide. See your running balance at a glance.
For club treasurers & boards
The books for your sports club, finally in one place.
VarCentral helps treasurers and boards of amateur and youth sports clubs track every dollar — income, expenses, budgets, and cash flow — right down to each team.
Works offline in your browser and syncs securely to your club's private cloud account when you sign in. Export a backup anytime.
Private cloud sync, offline-ready
One-click backups & CSV export
Per-team budgets & allocations
Board-ready reports
One connected workspace
Track income and expenses by team.
Income, teams, fundraising, events and the board all feed a single ledger — so the board report and team budgets come from the same entries.
Club ledger
Registration income
Teams & budgets
Fundraising
Events
Board report
Ledger, cash flow, team budgets, rosters, fundraising, and reports
VarCentral is built for the realities of clubs: shared duties, seasonal budgets, multiple teams, and a board that needs clear answers.
12-month cash-flow forecast
Combine dated actuals from your ledger with planned monthly inflows and outflows to see where the club's cash is headed across the season.
Teams, budgets & break-even
Give each team its own budget and calculate the registrations or fee per athlete needed to cover costs.
Rosters & tuition
Keep an athlete roster for each team and reconcile expected tuition against the receipts actually recorded in the ledger. Export a tuition roster anytime.
Fundraising & sponsorships
Track campaigns and goals, manage sponsorship packages and commitments, and send editable donation acknowledgments and outreach templates.
Operations calendar
Track seasonal milestones, deadlines, ownership, and progress on a club operations calendar, with an owner and a status on each deadline.
Board-ready reporting
Generate a printable, board-ready financial summary from your saved data, with actual income and expenses broken out by team.
Your data, your control
Works offline in your browser and syncs securely to your club's private cloud account when you sign in. Export full JSON backups or CSV files for the ledger, roster, calendar, reports, and year-end summary.
Two editions. Pick the one that fits your club.
Both editions cover the ledger, cash flow, team budgets and roster tracking. MVP adds fundraising, the operations calendar and meeting minutes.
Pro
The full finance toolkit for a club running its books in one place.
$9.99/month
First 100 clubs: $9.99/mo for 12 months, then $14.99/mo
Standard price $14.99/mo · 1 user · +3% card processing fee
7-day free trial
- Ledger & 12-month cash-flow forecast
- Per-team budgets & income/expense allocation
- Rosters & tuition tracking
MVP
Everything in Pro, plus fundraising, an operations calendar, and board meeting minutes, for up to five users.
$19.99/month
First 100 clubs: $19.99/mo for 12 months, then $29.99/mo
Standard price $29.99/mo · up to 5 users · +3% card processing fee
7-day free trial
- Everything in Pro
- Fundraising & sponsorships
- Operations calendar & milestones
- Board meeting minutes editor with Word & PDF export
| Capability | Pro | MVP |
|---|---|---|
| Ledger & cash-flow forecast | Yes | Yes |
| Per-team budgets & allocation | Yes | Yes |
| Roster tracking | Yes | Yes |
| Fundraising & sponsorships | — | Yes |
| Operations calendar & milestones | — | Yes |
| Board meeting minutes editor | — | Yes |
| Export minutes to Word / PDF | — | Yes |
Launch links open the app directly in your browser. No account or install required to try an edition.
Frequently asked questions
Who is VarCentral for?
Treasurers, board members, and administrators of amateur and youth sports clubs and teams who need to track club money clearly — without accounting software built for large businesses.
Where is my club's data stored?
Each edition works offline in your browser and, when you sign in with VarCentral, syncs securely to your club's private cloud account so your board sees the same books on any device. It is not a shared bank account and does not move money. You can export a JSON backup anytime.
What's the difference between the editions?
Both editions share the full finance toolkit: ledger, cash-flow forecast, per-team budgets and allocation, and roster tracking. The MVP edition additionally includes fundraising and sponsorships, operations calendar, and a board meeting minutes editor with exports to Word or PDF. Pro (1 user) is $14.99/month and MVP (up to 5 users) is $29.99/month, and both start with a free 7-day trial. The first 100 clubs on each edition pay a founding-member rate for their first 12 months: $9.99/month for Pro and $19.99/month for MVP. A 3% card processing fee is added to every payment and shown as its own line on your invoice.
Can I allocate income and expenses to specific teams?
Yes. On each ledger entry you choose a team to allocate it to, or mark it Club-wide for general operations. Actual income and expenses are then totaled by team, and unassigned entries stay club-wide until you edit them.
Does it handle fiscal years and different currencies?
Yes. You can set a calendar year (Jan–Dec) or a custom fiscal year, and choose your currency (including USD, CAD, and GBP) in Settings.
Can I export data for our accountant or board?
Yes. You can export CSV files for the ledger, tuition roster, calendar, reports, and year-end summary, print a board-ready report, and download a full JSON backup. The MVP Edition can also export board minutes to Word and PDF.
How do we get started?
Launch any edition above to try it in your browser, then contact The Portland Company at [email protected] to set your club up.
Get your club's books in order this season.
Try any edition free in your browser, or reach out and we'll help you pick the right fit for your club.